Summary of Collection Development Protocol

The collection of the Port Phillip Library Service develops in response to the current and future information, recreation, educational and cultural needs and expectations of the diverse groups that make up the community of the City of Port Phillip.

These needs and expectations determine the allocation of funds and therefore the size and type of the lending collections held at each branch. These needs and expectations are assessed on a regular basis so as to ensure ongoing relevance of the collection and to identify areas for future development. 

The principal methods of assessment are circulation statistics balanced by an understanding of the current and emerging context of the community of Port Phillip gained through Australian Bureau of Statistics (ABS) data, in-house surveys, borrower requests and suggestions, and community liaison. 

Overall, the library aims to ensure that 47% of each of its collections is aged five years of age or less in line with state-wide standards. 

The library upholds the principles set down in the Australian Library and Information Association’s statement on free access to information which states that “library and information services have particular responsibilities in supporting and sustaining the free flow of information and ideas”. To this end library materials are selected to ensure that a variety of viewpoints are represented in the collection not withstanding that some topics may be considered controversial by different parts of the Port Phillip Community. 

Our collection:
• Provides a supportive role to formal education rather than a direct one through the provision of text books.
• Endeavours to include standard or classic works on a variety of subjects and in a variety of formats including Audio Visual material.
• Supports the development of the information, social, and literacy skills of children and young people (those aged 18 years or younger)
• Provides resources in a variety of community languages based on demographic information and demonstrated interest by a specific language community in gaining access to resources
• Does not restrict access to items beyond what has been decided by the Office of Film and Literature Classification.

Items are added that are appropriate for their subject area and the needs, abilities and interest of those for whom they are selected. These new items are selected in a format that is suitable for use as part of a lending collection. 

In addition an ongoing withdrawal program is maintained to ensure a quality and relevant collection. Apart from criteria established for specific collections items are identified for potential withdrawal that are damaged, contain out dated information, or are over five years of age and have not been borrowed in the last two years. Withdrawn items are disposed of through book sales and donations to schools, community organisations and charities.

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